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Reporting, Remitting & Reconciliation

This page is dedicated to instructions, helpful information and links to foms to help employers successfully and correctly Report, Remit and Reconcile.

Click on the following links for more information

Employer Notices

   

1/06/12 DROP and Rehire Remittance Forms and Instructions have been added.

11/21/11 Notice of Employer Contribution Rate Change effective July 1, 2012

The FY2012 forms are found below. If you need the FY2011 forms click here.

    Previous Notices
Click on the following links for more information
Reconciliation Form Instructions

The Reconciliation Form Instructions are listed in the table below.

RECONCILIATION INSTRUCTIONS FY2012
County Employers Reconciliation Instructions PDF
District Judges Reconciliation Instructions* PDF
District Court Clerks Reconciliation Instructions* PDF
Judicial Tier 1 Reconciliation Instructions PDF
Judicial Tier 2 Reconciliation Instructions PDF
Municipal Reconciliation Instructions PDF
Non-State Employers Reconciliation Form* PDF
School Employers Reconciliation Form* PDF

State [Non-AASIS] Employers Reconciliation Instructions*

PDF
* The same APERS Reconciliation Instructions are used by the following agencies to complete their respective Reconciliation Forms: District Judges, District Court Clerks, Non-State Employers, School Employers, and State [Non-AASIS] Employers.


Reconciliation Forms


RECONCILIATION FORMS FY2012  
County Employers Reconciliation Form   Excel PDF
District Judges Reconciliation Form   Excel PDF
District Court Clerk Reconciliation Form   Excel PDF
Judicial Tier 1 Reconciliation Form   Excel PDF
Judicial Tier 2 Reconciliation Form   Excel PDF
Municipal Reconciliation Form   Excel PDF
Non State Employers Reconciliation Form   Excel PDF
School Employers Reconciliation Form   Excel PDF
State Employers (Non-Aasis) Reconciliation Form   Excel PDF

 

Remittance Form Instructions

 

Remittance Form Instructions are listed in the table below.

REMITTANCE FORM INSTRUCTIONS FY2012
County Employers Remittance Form Instructions PDF
District Judges Remittance Form Instructions PDF
District Court Clerks Remittance Form Instructions* PDF
DROP & Rehires Remittance Form Instructions PDF
Judicial Tier 1 Remittance Form Instructions PDF
Judicial Tier 2 Remittance Form Instructions PDF
Municipal Remittance Form Instructions PDF
Non State Employers Remittance Form Instructions* PDF
School Employers Remittance Form Instructions PDF
School DROP Remittance Form Instructions PDF
State (Non-Aasis) Remittance Form Instructions* PDF
* District Court Clerks, Non-State Employers, and State [Non-AASIS] Agencies all refer to the same Remittance Instructions to complete their agency Remittance Forms.
Remittance Forms


REMITTANCE FORMS FY2012
County Employers Remittance Form Excel PDF
District Judges Remittance Form Excel PDF
District Court Clerk Remittance Form Excel PDF
DROP & Rehire Remittance Form Excel PDF
Judicial Tier 1 Remittance Form Excel PDF
Judicial Tier 2 Remittance Form Excel PDF
Municipal Remittance Form Excel PDF
Non State Employers Remittance Form Excel PDF
School Employers Remittance Form Excel PDF
School DROP Remittance Form   PDF
State Employers (Non-Aasis) Remittance Form Excel PDF


Monthly Earnings and Service Reports


Monthly Earnings and Service Reports FY2012
County Employers Monthly Earnings and Service Report PDF
District Judges Monthly Earnings and Service Report PDF
District Court Clerks Monthly Earnings and Service Report* PDF
Judicial Monthly Monthly Earnings and Service Report PDF
Municipal Monthly Earnings and Service Report PDF
Non-State Employers Monthly Earnings and Service Reports* PDF
School Employers Earnings and Service Report PDF
State [Non-AASIS] Employers Monthly Earnings & Service Report* PDF
* District Court Clerks, Non-State Employers, and State [Non-AASIS] Employers all use the same Monthly Earnings and Service Reports Form.

 

Avoiding Penalties for Submitting Late Remittances/Reports

In accordance with Act 299 of 1997 and APERS Board Regulation 64 adopted on May 21, 1997 you are required to remit employer and employee contributions to APERS after each payroll processing date. These remittances are to be in our offi ce by the 10th calendar day after the payroll processing date.

Remittances postmarked within nine (9) calendar days after the payroll processing date shall not be considered delinquent. Interest at 8% will be charged on any delinquent monies from the date due until the date received. A remittance form must accompany all monies submitted. APERS will provide one copy of the remittance form with the monthly packet; copies should be made as needed for your particular payroll processing cycle(s).

Notices of Employer Contribution Rate Changes
Active Change of Address Termination Refund ...More Forms Retired Change of Address Direct Deposit Request ...More Forms Employer Membership Data Form Verification of Wages ...More Forms